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As a full-time position, the Special Events Associate will assist and be supervised by the Director of Special Events at the White House Historical Association’s Decatur House.

Duties & Responsibilities

Event Marketing duties to include, but not limited to:

  • Managing Facebook, Instagram and social media accounts with event promotions, event photos etc.
  • Assist with the developing and execution of event promotions and marketing initiatives

Administrative duties to include, but not limited to:

  • Drafting client contracts
  • Process invoices and requests for deposit refunds and refund letters. Collects payment information (such as credit card information) and submit this information to the association accounting office for processing
  • Create event instruction documents for hourly event staff and vendors to follow
  • Update regularly the master event calendar, budget sheets and mailing lists
  • Send out client reminder notices
  • Generate new business by executing outbound sales call to drive awareness; identifying and pursuing targets
  • Attend industry events and seminars promoting the site and meeting vendors
  • Establish and maintain relationships with targeted vendors, clients, and prospects
  • Assist in managing vendor schedules for each client’s event assuring vendor load-in and load-out are carried out and completed in a timely manner; Assures site policies and event procedures are upheld, and with no disruptions to other possible events taking place on the site
  • Coordinate with other WHHA staff such as maintenance to assure Decatur House is ready for an event, and any follow-up maintenance that may be required during and/or after an event
  • Conduct site visits with potential clients providing detailed site information, and fully answering any questions so that the prospective client will leave with a positive feeling about renting the site for their event
  • Assist with the planning and staffing of in-house events

Qualifications

  • College degree preferred; Or a minimum of three (3) years event and/or hospitality experience
  • Working knowledge of the following systems; Excel, Eventbrite, Salesforce/Pardot
  • Flexibility to work nights, weekends and holidays and staff special events as needed
  • Excellent interpersonal and communication skills
  • Strong organizational skills
  • Excellent problem solving and customer relation skills
  • Ability to successfully manage a wide array of tasks and thrive in a often fast-paced environment

How to Apply

Please e-mail a cover letter describing your relevant experiences and a resume including the names and contact information of three references to hr@whha.org with the subject line “Special Events Associate.” The White House Historical Association is an equal opportunity employer.